Frequently Asked Questions

Where can I get more help / support to complete my ethics application?

Please refer to the Ethics RM Help>Help page for Contact Information

The person I want to collaborate with or sign-off / approve my ethics application is not listed in Ethics RM user lists, what do I do?

Any collaborator or sign-off person must first be setup in Infonetica Ethics RM before they can collaborate on or sign-off an application. UoA staff, PhD and Masters students are automatically setup with a user account in Infonetica Ethics RM on commencement of employment / study at UoA. To request access for an Honours student, please refer to the following ResearchHub link: https://research-hub-preview.auckland.ac.nz/manage-ethics-and-regulatory-obligations/research-involving-human-participants/ahrec/applying-to-ahrec External users i.e. Te Whatu Ora staff will need to apply for a UoA username and password before they can collaborate or sign-off an application. To request access for example a Te Whatu Ora staff member, please refer to the following ResearchHub link: https://research-hub-preview.auckland.ac.nz/doctoral-resources/external-access-to-infonetica

Can students (PHD, Masters and Honours) submit ethics applications using Ethics RM?

Yes, all students (PHD, Masters and Honours Students) can complete their ethics applications in the Ethics RM system. For further information, please refer to the following ResearchHub pages: UAHPEC: https://research-hub-preview.auckland.ac.nz/manage-ethics-and-regulatory-obligations/research-involving-human-participants/uahpec/applying-to-uahpec-for-human-ethics-approval AHREC: https://research-hub-preview.auckland.ac.nz/manage-ethics-and-regulatory-obligations/research-involving-human-participants/ahrec/applying-to-ahrec

Should I ‘update’ my in-progress application?

When changes have been made to an Ethics RM application on-line form, a message will display when you next log into Ethics RM stating “Note: There is a newer version of the project. Update”. If you have already requested sign-off of the application (Academic Head, DHB or Clinical Supervisor), you do not need to do anything further. Please ignore the update request and DO NOT click “Update”, as this will invalidate the signature requests already submitted and will require re-requesting sign-off. If you are still working on your application and have not requested any sign-offs please, click “Update” to update your application to the latest version of the form and then you can continue with completing the remaining questions. These updates are mostly for form maintenance and would only very rarely include changes to the form questions themselves.

My student is not listed in Ethics RM user lists, what do I do?

Please refer to the following ResearchHub pages: UAHPEC: https://research-hub-preview.auckland.ac.nz/manage-ethics-and-regulatory-obligations/research-involving-human-participants/uahpec/applying-to-uahpec-for-human-ethics-approval AHREC: https://research-hub-preview.auckland.ac.nz/manage-ethics-and-regulatory-obligations/research-involving-human-participants/ahrec/applying-to-ahrec

Can / how do people who are external to the University have / get access to Infonetica Ethics RM?

Non-UoA ethics committee members and employees of Te Whatu Ora can be granted access to Infonetica Ethics RM Onboarding for external users guide: https://assets.ctfassets.net/vbuxn5csp0ik/4AqqbNfziAUII36srnH4yU/79c0f6212c576f6a5c7c261d253188e6/Onboarding_for_External_Users_vs_2.pdf For further information, refer to the following ResearchHub page: https://research-hub.auckland.ac.nz/article/external-access-to-infonetica

How do I obtain sign-off for my UAHPEC, AHREC or Animal Ethics application prior to submission?

Please refer to the following ResearchHub pages: UAHPEC: https://research-hub-preview.auckland.ac.nz/manage-ethics-and-regulatory-obligations/research-involving-human-participants/uahpec/applying-to-uahpec-for-human-ethics-approval AHREC: https://research-hub-preview.auckland.ac.nz/manage-ethics-and-regulatory-obligations/research-involving-human-participants/ahrec/before-applying-to-ahrec Detailed about locality approval information from Te Whatu Ora Northern Region Districts is also available within the ‘Introduction’ section of an AHREC application. Animal Ethics only: Please request sign-off from any Co-Investigator listed on the applications and from the applicable Animal Facility Manager(s) in the Ethics RM application form

How do I find out who are the correct people to sign-off my AHREC or Animal Ethics application?

University of Auckland academic head sign-off - a list of people (and their delegates) responsible for academic sign-off in each Faculty / LSRI and associated School / Department is available from the sign-off page in Ethics RM Animal Facility Manager sign-off - if you do not know who the applicable Animal Facility Manager is for your application, please see the list of Animal Facility Managers available from the sign-off page in Ethics RM District Health Board (DHB) sign-off - if you do not know who your DHB or DHB Clinical Supervisor is for sign-off then please contact the appropriate DHB - please refer to the Ethics RM Help>Help page for Contact Information

My question(Not sure what question is referred to) is not listed, what should I do?

Please refer to the Ethics RM Help>Help page for further help

Are all Biological Safety applications now managed in Ethics RM, including amendment and renewal requests?

Yes, all Biological Safety applications including application amendment and renewal requests must be submitted using Ethics RM

Are all Animal Ethics applications now managed in Ethics RM, including amendment and renewal requests?

All new animal ethics applications are now managed in Ethics RM Amendments and renewals of: • applications initiated in InfoEd will continue to be managed in InfoEd up until the end of June 2020 • applications initiated in Ethics RM will be managed in Ethics RM Info-Ed applications that are submitted but not approved (conditionally approved, pending re-submission and applications requiring more information) at the time of cutover to Ethics RM will continue to be managed in InfoEd up until the end of August 2020

Are all UAPHEC applications now managed in Ethics RM, including amendment and renewal requests?

All new UAPHEC applications are now managed in Ethics RM Amendments and renewals of: • applications initiated in InfoEd will continue to be managed in InfoEd until the end of June 2020 • applications initiated in Ethics RM will be managed in Ethics RM Info-Ed applications that are submitted but not approved (conditionally approved, pending re-submission and applications requiring more information) at the time of cutover to Ethics RM will continue to be managed in InfoEd until the end of August 2020

Share the application with the academic head or delegate before Sign off

In the application form click on the Roles action button (from the action panel on the left). Enter the email address of the academic head or delegate you want to share the application with and from the dropdown select "HOD Form Review". Then click Share Role (green button) to finish.